The regularly scheduled meeting of the Board of Trustees was called to order at 4:30 p.m. by President Peg Giesler. In attendance were Trustees Mary Taylor, Merle Clark, Roxanne Michels, Greg McHenry, Sharon Farris, new Trustee Amy McGilvrey, and Librarian Teresa Pennington. Absent were Trustees Jerry Cockcroft and Mary Ann Tucker.
Minutes of Previous Meeting:
The minutes from the November 3, 2008 meeting were reviewed. Clark moved the minutes be approved as read. McHenry seconded. Motion carried.
Finance report was discussed. Michels moved the report be approved as read. McHenry seconded. Motion carried.
Motion: Michels, second McHenry to approve the purchase of 18 titles of nonfiction through the Lucy Bishop Fund. Motion carried.
McHenry ordered a new extension from Art Reese Lumber Company to replace the old black flexible tubing that now extends from the downspout on the northwest corner of the building.
McHenry and Pennington will contact Hand Construction, which has not yet installed new ceiling tiles in the Children’s Reading Room.
Otis Elevator has not yet installed a phone in the elevator.
Librarian’s Report (Statistics):
Motion: McHenry, second Clark to approve the report as read. Motion carried.
Update on Gates grant: Pennington has completed the required inventory of public access computers, and will submit the application before the January 2009 deadline. The minimum grant would be two new computers.
The library received $1,000.00 from WalMart Foundation to purchase a large screen TV, VHS/DVD player, and cart.
Board Meeting date/time change: Discussion about changing the day/time of board meetings because the first Monday is often the first business day of the month and Pennington cannot get the financial information from the city or circulation information from the previous month in time to publish it for the board meeting. Motion: Clark, second McHenry to move board meetings to the second Monday of each month. Motion carried. This motion will be voted on at the January 2009 meeting and bylaws amended.
Discussion about LINC Policy Council Recommendations for library circulation policies. Most of Paris Public Library’s policies are the same as LINC’s policies. Of our policies that differ, Pennington will change only the “Lost Processing Fee” to be the same as LINC. All other Paris Public Library circulation policies will remain as they are.
“Food for Fines” will run December 2 through December 20. During this time patrons with fines may bring in one nonperishable food item for every $5 in fines. Overdue materials must be returned first, and donated food will not cover unreturned or damaged library materials. Taylor will deliver food to the Edgar County Food Pantry on December 21.
The Holiday Sale Table upstairs with new and like-new books, stained glass bookmarks, and library ornaments will run through December 23.
The library will be closed December 24 and 25, will close at 4:00 p.m. on New Year’s Eve, and will be closed New Year’s Day.
Next meeting is January 5, 2009.
Motion: Clark to adjourn meeting at 5:15 p.m.
Mary Taylor, Secretary