The regularly scheduled meeting of the Board of Trustees was called to order at 4:30 p.m. by President Sharon Farris. In attendance were Roxanne Michels, Susan Punzelt, Greg McHenry, Aaron Rhoads and Librarian Teresa Pennington. Absent were Trustees Amy McGilvrey, George Griffin, Ryan Fehrmann and Mary Taylor. Bob Colvin, representing PEDCO and Francis Associates, spoke to the group before the regular portion of the business meeting.
Guest Bob Colvin reported to the board about estimating costs for exterior repairs and painting. Midwest Restoration inspected the building & submitted estimates on what they would recommend for painting, tuck-pointing, stone cleaning, and waterproofing. Colvin presented information on the scope of the work, historic preservation of the building, contract requirements, and cost estimates. The board decided that a special meeting was needed as four trustees were absent for the presentation and input is needed from all members. The special meeting to discuss the exterior painting will be held on 6/3 at 4:30 pm at the library. Pennington should have the final annual report by that time.
Minutes of Previous Meeting: Minutes were approved as corrected to add “after the 90 day trial period” to the sentence about SHARE. Motion by McHenry. Second by Punzelt.
Slate of Officers: Motion was made by Michels & seconded by Punzelt to approve the slate of officers: President-Greg McHenry; VP-Ryan Fehrmann; Secretary-Mary Taylor. Motion approved. Farris turned meeting over to newly elected President McHenry.
Finance Report: Motion by Punzelt. Second by Rhoads. Motion carried.
Book Committee: Nothing to report for Lucy Bishop fund.
House Committee: Report that the men’s toilet is leaking around the base. Pennington will call a plumber to fix it.
Statistical report: Statistics on registration are not yet available with the new system. Pennington stated that the correct number of visits to website is 1093 instead of 976. Motion to accept the report with correction by Farris. Second by Punzelt. Motion carried.
Friends: Friends will sponsor a reception after Shakespeare in the Park on May 18.
SHARE: Have been on system for one month. Everything takes longer & requires more steps. About 30% of items checked in during the down period did not migrate to the new system properly.
Connecting Generations: Grant period is ending. At this time there is not enough interest in the program. We may revisit this in the Fall after school starts but the grant project will no longer be active.
Personnel change; Emilie Emberton has been hired as replacement for Eleanor Holley, to work this summer and after school during the school year.
New Business: Swartz Fund CD is maturing. Motion by Farris with second by Punzelt to not renew the CD and hold the funds until we make a decision about exterior painting. Motion carried.
Announcements: Annual Report will be received next month.
Library is getting $3500 Back-to-books grants for audio books. Should receive the funds by the end of May. Summer Reading starts in June & ends 5 weeks later in August. The Library/YMCA program called Silly Safaris will be August 6.
Adjournment at 5:55. Motion by Rhoads. Second by Farris. Motion carried.
Submitted by Roxanne Michels, in the absence of the secretary