FY2011-FY2013
approved May 10, 2010

A. INTRODUCTION

  • Paris Carnegie Public Library serves approximately 9000 residents of Paris, Illinois. The library participates in Lincoln Trail Libraries System’s shared online catalog and circulation system. As a result of that participation, the library’s holdings are also included in WorldCat. The library has had a website since November 2005; the site was redesigned in February 2010.
  • Paris Carnegie Public Library has provided public computers for more than twenty years, beginning with a single Apple II computer in the mid-1980s to the current bank of Internet-accessible computers. Seven public computers are currently in the library. One is dedicated to the Edgar County Legal Self-Help Center. All library computers are Windows XP; public computers are secured with Microsoft SteadyState.
  • More than 13,000 people used the library’s computers in FY2009. There are times when computers are available and other times, mostly after school, when people have to wait 30-60 minutes for a computer. Wi-Fi is also available for public use. Use of personal laptops has increased, but is not included in usage counts.
  • In addition to public computers, the library has two computers at the circulation desk and one in the office.

B. MISSION AND VISION STATEMENTS

  • Paris Carnegie Public Library provides materials and services to help residents of the community obtain information and materials that meet their personal and educational needs.
  • Paris Carnegie Public Library uses technology to support and enhance services to the community.

C. CURRENT TECHNOLOGY INVENTORY

Computers (all Windows XP)

  • 7 public workstations
  • 1 catalog station
  • 3 staff (1 laptop)

Peripherals

  • 2 color inkjet printers
  • 3 laser printers
  • 1 dot matrix printer (for catalog cards)
  • 1 receipt printer
  • 10 monitors (2 CRTs, 8 LCDs)
  • 1 flatbed scanner
  • 1 switch
  • 3 wireless routers

Internet Connections

  • DSL - Illinois Century Network

Telecommunications

  • 3 phone lines (voice, fax, emergency)
  • 1 touch tone handset
  • 1 cordless
  • 1 fax machine
  • 1 answering machine

Miscellaneous equipment

  • 1 print magnifier
  • 1 32” flat screen LCD television
  • 1 VCR/DVD player
  • 1 photocopier
  • 1 laminator
  • 2 electric typewriters (1 staff, 1 public)
  • 1 overhead projector

A more detailed inventory is maintained with TechAtlas.

D. BASIC SOFTWARE INVENTORY

Each public computer has at least the following minimum software installed: Microsoft Office or OpenOffice, Adobe Reader, Internet Explorer and/or Firefox, antivirus. Staff computers  have software necessary for circulation, cataloging, and other library operations.

E. ONLINE DATABASE / RESOURCE SUBSCRIPTIONS

Ancestry Library Edition ... NoveList / NoveList K-8
HeritageQuest Online ... BookLetters
FirstSearch and Wilson Select Plus

F. CONSIDERATIONS FOR FUTURE

More computers are the answer, but they bring additional considerations. More workstations with desktop PCs will require additional wiring, furniture, and space without window glare but within visual proximity of staff. Laptops or Netbooks will eliminate those issues, but will require storage space and charging batteries on a regular basis. Additional computers of either type will require more staff time to maintain, monitor usage, and assist users. Adding a color laser printer will be more cost effective and easier to maintain in the long run, but will require a larger table. New computers also introduce the question of remaining with Windows XP or upgrading to Windows 7. Upgrading will require new different security software; our current Microsoft SteadyState will not work with Windows 7.

G. GOALS AND OBJECTIVES

The library maintains an up-to-date web presence that is useful to patrons, staff, and the community.

1. Update the website (www.parispubliclibrary.org) on a regular basis to provide user-friendly remote access to library information and materials.

a. Create online registration forms for storyhour and summer reading program. (by 5/15/2010)
b. Continue to use BookLetters to highlight the library’s collection on the website. (ongoing)

2. Continue to promote library services and materials on the web and through email.

a. Post at least weekly on library’s Facebook page. (ongoing)
b. Publicize upcoming library events on other appropriate websites.
c. Continue to distribute monthly e-newsletters.

3. Provide access to online databases and resources that are appropriate, useful, and cost-effective.

a. Monitor database usage on a monthly and annual basis. Compare usage with cost.

The library provides reliable Internet access to support library services and patron needs.

1. Continue to monitor that there is sufficient bandwidth to accommodate current and future computers.
2. Continue to use Illinois Century Network as long as it provides necessary bandwidth at an affordable cost.

The library provides computers for public use.

1. Maintain a replacement and upgrade schedule for computers and equipment with the goal of replacing computers every 4 to 5 years.

a. Budget annually to replace or repair computers, dividing costs over several budget cycles.

2. Replace the three oldest computers as part of the Gates grant program by 8/1/2010.

a. Use one of the older LCD monitors to replace the only remaining CRT monitor.

3.Study options for increasing the number of public computers available within our limited space.

a. Purchase or replace 3 computers as part of the Gates grant program by 8/1/2011.

4. Secure the computing environment in a way that is patron-friendly, low maintenance, and cost-effective.

a. Investigate options other than SteadyState for securing public computers.

5. Upgrade software for public and staff use at the most economical cost.

a. Install MS Office 2007 on all public computers.

6. Replace the public inkjet printer with a color laser printer.

The library uses appropriate technology to enhance services and assist staff in daily library operations.

1. Cooperate with Lincoln Trail Libraries System efforts to use technology in providing library services, i.e. online catalog, downloadables. (ongoing)
2. Purchase a portable scanner to improve the efficiency of collection inventory. (by 5/1/2012)
3. Investigate print management systems to conserve paper and allow printing from personal laptops.
4. Investigate photocopier models and costs with the expectation of replacing ours in 2013 or 2014.

The library staff has the technology skills necessary to perform library functions and assist patrons.

1. Create a series of out-of-system interlibrary loan guides for staff. (by 2/1/2011)

a. Develop step-by-step instructions for processing out-of-system interlibrary loan materials. (by7/1/2010)
b. Develop step-by-step instructions for searching and requesting materials outside LTLS. (by 10/1/2010)

2. Work with staff on a one-on-one basis to improve their skills using our computers and other equipment, improving their ability to assist patrons.

3. Encourage staff to improve their skills through LTLS continuing education and/or WebJunction online courses.

The library assists patrons in navigating technology.

1. Provide assistance in using LINC through online and printed guides in addition to one-on-one instruction. (ongoing)
2. Continue to look for options to offer basic computer skills classes for the community.

H.  PROFESSIONAL DEVELOPMENT

Professional development is an ongoing process. Staff are encouraged to improve their technology skills through one-on-one instruction, study guides, online training, and system continuing education opportunities.

I. TECHNOLOGY BUDGET  (based on estimated expenditures)

Estimated Budget                       FY 2011     FY 2012     FY 2013

Hardware (replacement, repair, support)

Computer workstations                $ 3,000     $ 2,000     $ 1,000
Printers (includes toner)                     900           500           500
Telecommunication equipment            50               0             50
Other equipment                                    0           300        3,000

Software                                            600           400           200

Telecommunications

Voice (includes long distance)         2,160        2,200         2,300
Internet                                               930           930            930

Online resources

OCLC/ILL                                            200           225           250
Online Databases & website            2,680        2,760        2,860
Automation System                          5,800        6,000        6,000

Training (includes travel)                    100           100           300

J. EVALUATION

Technology will be evaluated monthly and annually. In addition to feedback from patrons, staff, and board, statistics about number of website visits, uses of electronic resources, public computers, and training will be used.

K. Computer & Internet Policy

This plan was developed using information and estimates available in early 2010. The library is required to file a technology plan as part of its FY2011 annual per capita grant application to the state library.