September 8, 2008
The regularly scheduled meeting of the Board of Trustees was called to order at 4:30 p.m. by President Peg Giesler. In attendance were Trustees Greg McHenry, Mary Taylor, Roxanne Michels, Mary Ann Tucker, Sharon Farris and Librarian Teresa Pennington. Absent: Trustees Merle Clark and Jerry Cockcroft.
Minutes of Previous Meeting:
Minutes from the July 7, 2008 meeting were reviewed. Motion: Michels, second Tucker to approve as read. Motion carried.
Finance report was reviewed. Motion: Tucker, second Michels to approve as read. Motion carried.
Motion: Michels, second Tucker to approve 40 titles of nonfiction for purchase through the Lucy Bishop Fund. Motion carried.
The roof sustained damage from summer storms. McHenry presented an estimate of $6355.00 from Art Reese Lumber Co. for roof repairs, maintenance and upgrades to existing roof, gutters and downspouts. Pennington will submit the estimate to Dimond Bros. Insurance to see if the storm damage and temporary repairs will be covered. Motion: McHenry, second Tucker to have Art Reese do the work after Pennington submits the estimate to Dimond Bros. to find out if a second estimate is needed and what costs will be covered by insurance. Motion carried. (The deteriorating plaster in the Children’s Room and northeast meeting room discussed in the July 2008 meeting is caused in part by the need for maintenance to downspouts and gutters and storm damage to the roof. Plaster repair will be reconsidered after the above issues are solved.)
Motion: McHenry, second Farris to have Hand’s Construction replace the old ceiling tiles in the Children’s Reading Room at an estimated cost of $2728.19. Motion carried. Pennington will submit estimate to Dimond Bros. to see if the cost is covered by insurance.
Pennington will arrange for Otis Elevator to install a phone in the elevator at a cost of $400. She will try to get an electrician to install a GFI in the elevator shaft at the same time.
The portrait of Mary Ida Riedell is ready to be hung in the Reading Room.
Motion: Michels, second McHenry to approve the report. Motion carried.
New shades were installed in reference room and office.
Trustees reviewed per capita grant application documents: the Freedom of Information Act, Open Meetings Act, Ethics Statement, Statement of Economic Interest, Serving Our Public, an ADA evaluation form, and the per capita grant application itself. Per capita grant funds will be used for, among other resources, audio book leasing, Paris Beacon News microfilm, continuing library programming, and the purchase of electronic resources, videos/DVDs and more books in a juvenile series on the states.
Pennington will apply for the Foundation Community Grant offered by Paris WalMart, requesting a large flat screen TV and DVD/VHS player for library events.
The library has received 40 large laminated art reproductions ready for hanging courtesy of the Picturing America Grant. The reproductions will be displayed throughout the library on a rotating basis.
Pennington announced that librarian Julie Eveland will retire at the end of the library’s fiscal year (April 30, 2009) from full time work, with plans to continue working at the library at approximately 15 hours per week. She will continue to do book purchasing, but not Children’s Programming.
A new public computer has been installed.
The station manager and chief engineer from WILL-TV will give a presentation on digital TV/radio on September 18 in the Gibson Room.
The library is mailing letters to cardholders who have not yet picked up their new barcoded library cards.
The library has a new method of shelving DVDs. Empty DVD cases are shelved alongside videos, and the actual DVDs are stored behind the checkout desk.
The library will be closed Saturday, September 27, for Honeybee Festival.
Meeting adjourned at 5:45 p.m. Motion: Farris, second McHenry.