April 8, 2008
The regularly scheduled meeting of the Board of Trustees was called to order at 4.30 p.m. by President Peg Giesler. In attendance were Trustees Roxanne Michels, Mary Ann Tucker, Mary Taylor, Greg McHenry, Sharon Farris, and Librarian Teresa Pennington.
Absent: Trustee Jerry Cockcroft, Merle Clark
Minutes of previous meeting: None. There was not enough for a quorum.
Finance report was reviewed. MOTION: Tucker, second Taylor. Motion carried.
MOTION: Michels, second McHenry to approve 21 titles of nonfiction for purchase through the Lucy Bishop Fund. Motion carried.
Pennington reported that Charles Hand, a former House Committee chairman, suggested we need dirt around the foundation. Teresa Bach is landscaping the library grounds. Pennington also stated that Otis Elevator needs to do some work in the elevator before Verizon can run a phone line to it. McHenry reported that he had an estimate from Charles Elledge for $1,000 to patch and repair the basement wall plaster. The board postponed action to seek a second estimate.
President Giesler appointed Farris to replace Graham, who resigned because of residency requirements in state law. Taylor and Farris will present a slate of officers at the May meeting.
Librarian’s Report (Statistics):
Pennington commented that circulation was higher than last month. She had expected it to go down since there is a longer circulation period and no automatic renewal.
MOTION: McHenry, second Farris. Motion carried.
LINC: Project completed. The automation has helped since they have been short-staffed this month. New items are not staying here. When local patrons don't place holds, our new items (especially DVDs) are sent out for other libraries' requests. If local requests are made, they do get priority. Libraries such as Champaign have more patrons and more requests. Pennington distributed the Automation Final Report. There is about $1,000 left in the Lumpkin Fund. It must be spent on computer desks. We have until September to use it.
Reading Room: Tucker originally talked to Nancy about getting an 8X10 plaque with a photograph of Mary Ida Riedell etched into it. It would be displayed at eye level so people can read it. She will find out when Nancy can be here for a formal dedication.
Card Catalog: Giesler asked about a fundraiser to sell the front of each drawer of the card catalog. There will be 120 drawer fronts if the entire catalog is removed. Pennington has someone that would take the wood. Trophies can engrave a plaque for each catalog. One library sold each front for $250. Giesler suggested the walls upstairs by the elevators would be a good place to mount the card fronts. This fundraiser can be coordinated with dedication of the Reading Room.
Credit Card Authorization: Citizens National Bank has issued new credit cards. Pennington had a new authorization form that needed signatures from the secretary and president.
Hiring: The board discussed the need to replace Heather Hinesley who will leave in May after nearly six years at the library. Some applications have been received, but Giesler suggested that the position also be advertised.
2009 Budget: Pennington presented the 2009 budget which was approved. Salaries are increased by $2,000. The temporary salaries line item, used almost entirely for the automation project, was reduced but will remain in the budget this year.
Meeting adjourned at 5:20.
MOTION: Tucker, second McHenry.