July 13, 2009
The regularly scheduled meeting of the Board of Trustees was called to order at 4:30 p.m. by President Sharon Farris. In attendance were Trustees Mary Taylor, Amy McGilvrey, Roxanne Michels, Greg McHenry, Jerry Cockcroft, Susan Punzelt, and Librarian Teresa Pennington. Absent was Trustee Mary
Minutes of Previous Meeting: Motion: McHenry, second McGilvrey to approve minutes as read. Motion carried.
Finance Report: Gifts received in memory of Leslie Speicher. Motion, McHenry, second Punzelt to approve report as read. Motion carried.
Book Committee: No report.
House Committee: McHenry reported that the air conditioner ceiling unit has developed a freon leak. Martin's Air Conditioning will repair and recharge it at an estimated cost of $1000. If not repaired, it will cost $3,500 to replace. All our air conditioners use R22 coolant that is being phased out because of environmental concerns. It will cost about $8000 to replace the ceiling units when necessary. Approximately $1,800 remains in the Riedell fund, but we do not have a quote for updating the lighting fixtures in the Reading Room.
Statistical Report: Report was approved as read.
Old Business: Lucy Bishop Fund: The library overspent about $2000 this past fiscal year purchasing nonfiction titles through the Lucy Bishop Memorial Fund and was not informed about this issue. MOTION: Michels, second McHenry to approve a change in the administration of funds in the Lucy Bishop Memorial Fund from Citizens National Bank to the City Treasurer of the City of Paris. Motion carried.
Friends of the Library: Amy McGilvrey reported that the next FOTL meeting will be August 10 from 4:30—5:30 p.m. at the library. She distributed and explained previous FOTL materials from our library. Discussion. She also shared how the FOTL of Marshall Public Library operates.
The library’s emergency closing policy included in its disaster plan has been clarified. MOTION: McGilvrey, second McHenry to accept revised Emergency Closing Policy. Motion carried.
Per Capita Grant Requirement: Policies identified in Illinois Library Laws & Rules from January 2008 were reviewed.
The Legal Self Help Center will open August 11, 2009 with an open house involving the courthouse staff, Illinois Coalition for Equal Justice, and Illinois Legal Aid Online. The library will purchase a computer and printer with funds from Land of Lincoln Legal Assistance Foundation. Patrons can also use this site from home computers.
Shelby Norman is the library’s new summer employee. As a summer youth work program participant, her wages are paid by CEFS.
The Summer Reading Program will conclude tomorrow, July 14. Although registration was constistent with previous years, average weekly attendance was slightly lower this summer. The final children's event of the summer will be Silly Safari, held July 17 at The Hangar.
Pennington has learned that our LINC automation cost for the 2009-2010 year will be $5,450, down from $6,203 for the 2008-2009 year. Meeting adjourned at 5:40 p.m. MOTION: McHenry, second Cockcroft. Approved.
No meeting in August.
Mary Taylor, Secretary.