Sept. 14, 2009
The regularly scheduled meeting of the Board of Trustees was called to order at 4:30 p.m. by President Sharon Farris. In attendance were Trustees Greg McHenry, Mary Ann Tucker, Mary Taylor, Roxanne Michels, Jerry Cockcroft, Amy McGilvrey, and Librarian Teresa Pennington. Absent: Trustee Susan Punzelt.
Minutes of Previous Meeting:
MOTION: McGilvrey, second Michels to approve minutes as read. Motion carried.
MOTION: McHenry second Michels to approve report as presented. Motion carried.
Book Committee: No report.
*Elevator upgrades are finished. Pennington is waiting on the inspector to approve up-grades.
*The upstairs air conditioning ceiling unit was repaired at a cost of $1093.00.
*McHenry asked Ron Doris to give an estimate on the cost to paint the north foyer; wait-ing on Doris’ response.
*McHenry has not talked recently with Jim Bennett about replacing the light fixtures in the upstairs reading room. Pennington will give McHenry information on new technol-ogy and financial incentives before the board makes any decisions on which new fix-tures to have installed.
MOTION: Tucker, second McGilvrey to approve report as presented. Motion carried.
*Lucy Bishop Fund: MOTION: Michels, second McHenry to state for the record that the principal of the fund is $90,000.00, per Dennis Thiel’s request.
*Friends of the Library: McGilvrey reported that 12 came to the initial meeting. The next organizational meeting will be September 21 at 4:30 p.m. at the library to elect leader-ship and set membership categories. MOTION: McHenry, second Tucker to have McGilvrey serve as FOTL/board liaison and will report to board about Friends activities. Motion carried. Pennington reported that FOTL will be included on the library’s website.
Gates Grant Program: MOTION: Tucker, second Michels to participate in the Bill & Melinda Gates Foundation grant program to fund new computers. See attached infor-mation sheet.
*Per Capita Grant Requirements: The Board has reviewed the ILL Ready Reference guidelines.
*State budget issues: The Illinois library system has received a 16% cut in funding and libraries a 16% cut in per capita grant funding. Therefore, MOTION: Tucker, second McGilvrey to use $1,000 of Christie Spung bequest to purchase audio books. Motion carried.
*Circulation Policy changes: MOTION: Tucker, second McHenry to adopt Updated Cir-culation Policy (based in part on LTLS recommendations) effective September 19, 2009. See attached sheet for new policy.
*The Legal Self Help Center is being used. Our Internet policy needs to be updated to include the self-help center computer.
*“Bookletters” is a new added feature to the library’s website.
*Carolyn Wenz textbooks for grades 3-5 are available at the library for student use. The school still owns the books.
*Marge Vullo is now Assistant Librarian. Shelby Norman is continuing as library aide, replacing Derek Funkhouser.
Meeting Adjourned at 5:45 p.m. Next Meeting: Tuesday, October 13 at 4:30 p.m.
Mary Taylor, Secretary