October 12, 2010
The regularly scheduled meeting of the Board of Trustees was called to order at 4:30 p.m. by President Sharon Farris. In attendance were Trustees Mary Ann Tucker, Mary Taylor, Roxanne Michels, Amy McGilvrey, Greg McHenry and Librarian Teresa Pennington. Absent were Trustees Jerry Cockcroft, Ryan Fehrmann and Susan Punzelt.
Minutes of Previous Meeting: MOTION: Michels, second Tucker to approve minutes as corrected (under Finance Report McHenry did NOT second the motion). Motion carried.
Finance Report. MOTION: McGilvrey, second Michels to approve report as amended (Other Expenditures/Personnel/This Month should be $98.00 instead of $0.00). Motion carried.
Book Committee: MOTION Michels, second Taylor to approve 12 titles of nonfiction for purchase through the Lucy Bishop Fund. Motion carried.
MOTION: Tucker, second McGilvrey to approve $3,914.00 for permanent repairs to storm-damaged roof. Motion carried.
Librarian’s Report (Statistics): MOTION: Tucker, second McHenry to approve report as read. Motion carried.
Friends of the Library: McGilvrey reported that the October 21st Harry Potter party has been cancelled. The Friends will once again host a Christmas program on December 2 at 5:30 p.m. for younger elementary children. (time changed to 6pm after this meeting)
*Pennington and McGilvrey reported that the September 21st visit by the Latvian librarians went well.
*Discussion about the Schwartz Fund. MOTION: Tucker, second McHenry to: 1) leave the $102,156.25 in the FHLMC account at Edgar County Bank & Trust until it matures, 2) Michels will request a new fee structure agreement for the money in the FHLMC account, 3) from the remaining $198,996.72 which is in the Super Now account at Edgar County Bank, leave $11,000.00 in the account for library operating costs and account maintenance fee, and instruct Dennis Thiel to invest the remaining $187,996.72 in staggered maturity CDs, 4) Pennington will contact John Carrington of ECBT about the library board’s decisions regarding the Schwartz Fund account, and instruct him to issue check to Paris Carnegie Library for the amount of $187,996.72. Motion carried.
*Pennington completed the Per Capita Grant application. MOTION: McHenry, second Tucker to approve planned uses for the money if the grant is awarded. Motion carried. Planned uses are: 1) purchase DVDs and audiobooks and supplies to process and circulate them, 2) purchase or lease books to increase number of popular materials available to adult readers, 3) expand sources of information available through purchase of print materials and/or electronic database subscriptions, and 4) acquire microfilm of local newspaper to improve access to local historical information.
*Storyhour begins October 19.
*Altrusa “Make a Difference Day” reading to children will be here on October 23.
Meeting adjourned at 5:40 p.m.
Mary Taylor, Secretary