April 11, 2011
The regularly scheduled meeting of the Board of Trustees was called to order at 4:30 p.m. by President Sharon Farris. In attendance were Trustees Mary Taylor, Mary Ann Tucker, Roxanne Michels, Amy McGilvrey, Greg McHenry and Librarian Teresa Pennington. Absent were Trustees Susan Punzelt and Ryan Fehrmann.
Minutes of Previous Meeting: MOTION: McGilvrey, second Tucker to approve minutes as read. Motion carried.
Finance Report: MOTION: McHenry, second Michels to approve report as submitted. Motion carried.
Book Committee: All March fiction and nonfiction books were paid for by city funds (Books and Periodicals line item in Finance Report). (The interest rate in the Lucy Bishop Fund is currently so low that the library is not spending from it.)
*Grafitti was painted on the men’s restroom wall. McHenry is looking for a suggestion for a good painter; he will look for paint that is formulated for easier cleaning.
*McHenry got an estimate of $10,000 from Art Reese to purchase and install two sets of new front doors
*McHenry suggested that the outside building trim needs to be painted in the next two years.
*McHenry reported that the front sidewalk coming from the city sidewalk up to the front door needs to be repaired. Pennington will ask the city.
Librarian’s Report (Statistics): MOTION: McHenry, second Tucker to approve report as read. Motion
Friends of the Library: The next meeting will be April 18, 2011 at 6:00 p.m. Officer elections will be held at the May annual meeting.
Nominating Committee: McHenry and Fehrmann will call nominees.
*Two staff computers were updated by Parkway Computers to handle the Horizon 7.5 upgrade. Parkway delivered the new office computer, but it is not set up yet.
*The Horizon upgrade was completed April 7 and 8. The library was closed for a staff work day April 8;
Pennington reported that the work day went very well.
*Pennington may switch the library’s recordkeeping to a version of Quickbooks for non-profit organizations.
*Pennington submitted the FY2102 Proposed Library Budget for approval. MOTION: McGilvrey, second
McHenry to approve budget as submitted. Motion carried.
*MOTION: Tucker, second McHenry to accept “Meeting Rooms Policy” and “Proctoring Policy” as submitted
by Pennington. Motion carried.
*MOTION: Tucker, second McHenry to allow Pennington to purchase a laptop and two desktop computers with the Gates Grant Phase 2 money. The laptop will become the legal computer and the current legal computer will replace an older computer in the computer room. Motion carried.
Next meeting is May 9, 2011.
Meeting adjourned at 5:45 p.m.
Mary Taylor, Secretary