June 13, 2011

The regularly scheduled meeting of the Board of Trustees was called to order at 4:30 p.m. by President Sharon Farris. In attendance were Trustees Mary Taylor, Roxanne Michels, Greg McHenry, Ryan Fehrmann, Amy McGilvrey, Mary Ann Tucker, new Trustee Aaron Rhoads and Librarian Teresa Pennington. Absent was Trustee Susan Punzelt.

Minutes of Previous Meeting:

Finance Report:

Book Committee:

House Committee:

Librarian’s Report (Statistics):

Friends of the Library:

Annual Report:

Old Business:

*The laptop, two desktop computers and one monitor purchased with Gates Grant Phase 2 money have arrived. Pennington has installed the 2 desktops, and will install the laptop within a week.

*Pennington reported that our tax-exempt status with Frontier is apparently resolved, allowing us to continue having a separate number in the phone book.

*Pennington submitted the SBA Small Business & Libraries grant.

New Business:

*Michels completed the Open Meetings Act Officer training and Pennington completed the Freedom of Information Act Officer training for 2011.

*The library no longer has service support for the copier from its manufacturer or from CDS due to the age of the copier. MOTION: Tucker, second McHenry to authorize Pennington to use around $3500 to buy a used copier with a maintenance contract.

Librarian’s Announcements:

*The Shooting Stars 4-H Club/Girl Scout Troop 290 gave the library a gift of $475 because it disbanded. Pennington sent a thank you, and will use the money for children’s resources.

*Pennington bought a CD/DVD repair/cleaning machine.

*The annual automation fee is estimated at $5,058, down slightly from last year.

Next meeting is July 11, 2011.

Meeting adjourned at 5:50 p.m.

Respectfully Submitted,
Mary Taylor, Secretary
MOTION: Tucker, second McHenry to raise staff salaries 2% using money from “Contingency” line item in budget. Motion carried. Pennington asked each trustee to consider items listed in her Director’s Report. McGilvrey reported that the Friends will sponsor a free chess lesson hosted by local chess coach Ken Polky on Saturday, June 18 at 1:00 p.m. Next meeting will be Monday June 20 at 6:00 p.m.MOTION: McHenry, second Taylor, to approve report as read. Motion carried.Custodian Ray Korte painted the men’s restroom. The library will pay him $100 for the work done in addition to his custodial duties. McHenry brought two color samples for the exterior front doors. The estimated cost for the doors and installation is $5499.00. The earliest Art Reese can install them is this fall. MOTION: Fehrmann, second Michels to choose the bronze color. Motion carried.May fiction and nonfiction books were paid for by city funds (Books and Periodicals line item inFinance Report).MOTION: Michels, second Tucker to approve report. Motion carried.MOTION: McGilvrey, second McHenry to approve minutes as read. Motion carried.