The regularly scheduled meeting of the Board of Trustees was called to order at 4:30 p.m. by President Sharon Farris.  In attendance were Trustees Greg McHenry, Mary Ann Tucker, Mary Taylor, Roxanne Michels, Jerry Cockcroft, Amy McGilvrey, and Librarian Teresa Pennington.  Absent: Trustee Susan Punzelt.

Minutes of Previous Meeting:
MOTION: McGilvrey, second Michels to approve minutes as read.  Motion carried.

Finance Report:
MOTION: McHenry second Michels to approve report as presented.  Motion carried.

Book Committee: No report.

House Committee:
*Elevator upgrades are finished.  Pennington is waiting on the inspector to approve up-grades.
*The upstairs air conditioning ceiling unit was repaired at a cost of $1093.00.
*McHenry asked Ron Doris to give an estimate on the cost to paint the north foyer; wait-ing on Doris’ response.
*McHenry has not talked recently with Jim Bennett about replacing the light fixtures in the upstairs reading room.  Pennington will give McHenry information on new technol-ogy and financial incentives before the board makes any decisions on which new fix-tures to have installed.

Statistical Report:
MOTION: Tucker, second McGilvrey to approve report as presented.  Motion carried.

Old Business:
*Lucy Bishop Fund: MOTION: Michels, second McHenry to state for the record that the principal of the fund is $90,000.00, per Dennis Thiel’s request.
*Friends of the Library: McGilvrey reported that 12 came to the initial meeting.  The next organizational meeting will be September 21 at 4:30 p.m. at the library to elect leader-ship and set membership categories.  MOTION: McHenry, second Tucker to have McGilvrey serve as FOTL/board liaison and will report to board about Friends activities.  Motion carried.  Pennington reported that FOTL will be included on the library’s website.
Gates Grant Program: MOTION: Tucker, second Michels to participate in the Bill & Melinda Gates Foundation grant program to fund new computers.  See attached infor-mation sheet.

 

New Business:
*Per Capita Grant Requirements: The Board has reviewed the ILL Ready Reference guidelines.
*State budget issues: The Illinois library system has received a 16% cut in funding and libraries a 16% cut in per capita grant funding.  Therefore, MOTION: Tucker, second McGilvrey to use $1,000 of Christie Spung bequest to purchase audio books.  Motion carried. 
*Circulation Policy changes:  MOTION: Tucker, second McHenry to adopt Updated Cir-culation Policy (based in part on LTLS recommendations) effective September 19, 2009.  See attached sheet for new policy.

Librarian’s Announcements:
*The Legal Self Help Center is being used.  Our Internet policy needs to be updated to include the self-help center computer.
*“Bookletters” is a new added feature to the library’s website.
*Carolyn Wenz textbooks for grades 3-5 are available at the library for student use.  The school still owns the books.
*Marge Vullo is now Assistant Librarian.  Shelby Norman is continuing as library aide, replacing Derek Funkhouser.

Meeting Adjourned at 5:45 p.m.  Next Meeting: Tuesday, October 13 at 4:30 p.m.

Respectfully Submitted,
Mary Taylor, Secretary