The regularly scheduled meeting of the Board of Trustees was called to order at 4:30 p.m. by President Peg Giesler. In attendance were Trustees Greg McHenry, Susan Punzelt, Mary Taylor, Sharon Farris, Mary Ann Tucker, Amy McGilvrey, and Librarian Teresa Pennington. Absent: Trustee Jerry Cockcroft.
Minutes of Previous Meeting:
MOTION: Tucker, second Punzelt to approve minutes from March 9, 2009 meeting as read. Motion carried.
MOTION: McHenry, second Farris to accept Finance Report as reviewed. Motion carried.
MOTION: Farris, second McHenry to approve 21 titles of nonfiction for purchase through the Lucy Bishop fund. Motion carried.
McHenry reported that he has not yet received an estimate from Art Reese Lumber Company for cost of new fluorescent lights, covers and installation in the original sections of the building.
McHenry will take the downspout extension home to repair it after it was damaged again.
Librarian’s Report (Statistics):
MOTION: McGilvrey, second McHenry to approve the report as read. Motion carried.
*Pennington spoke to members of the Edgar County Historical Society about partnering with the library to apply for a grant called “Digital Imaging.” Members are enthusiastic about the grant. The Society has 96 stereoscopic slides that would be digitized and added to the library’s copy of Phil Shutt’s books for inclusion in the proposal due May 1, 2009.
*Pennington reported that the library has not yet received the annual Per Capita Grant. MOTION: McHenry, second Farris to allow Pennington to borrow not more than $2000 from the Thelma Andrews Account to cover outstanding bills, to be paid back upon receipt of the Per Capita grant.
*McGilvrey reported that she is working on “The Big Read.” In working on “Friends of the Library,” she met with Nancy Claypool from Marshall Public Library, and visited other libraries’ websites for ideas on how a Friends group is run. She has also read Friends of the Library archives from Pennington and was given a FOLUSA Fact Sheet from Giesler. McGilvrey will continue to research ideas.
*Author Mike Lunsford will visit the library Tuesday, May 5, at 6:30 p.m. in the Gibson Room. He will be signing his book The Off Season, a collection of his columns from the Terre Haute Tribune Star. Farris and Taylor will provide cookies, Punzelt will provide punch, and McGilvrey will provide paper products.
*The Illinois Skills Workshop will be offered April 21.
*LTLS will upgrade Horizon on April 16. Because the library will have to rely on the backup system for at least half the day (8:00 a.m. to about 2:00 p.m.), librarians will be unable to check in items, issue or renew library cards, make requests, process interlibrary loan items or accept payment of fines during that time. LINC will also be down during the upgrade.
*Pennington passed out an explanation of the library's finances for board members’ information.
Next meeting will be May 4 (1st Monday, not 2nd). That meeting will be President Giesler’s last meeting after 27 years on the board. Farris and Punzelt will be reappointed.
Mary Taylor, Secretary