The regularly scheduled meeting of the Board of Trustees was called to order at 4:30 p.m. by President Greg McHenry. In attendance were Mary Taylor, Aaron Rhoads, Sharon Farris, Susan Punzelt, Ryan Fehrmann, and Librarian Teresa Pennington. Absent were Trustees Roxanne Michels and Amy McGilvrey.
Minutes of Previous Meeting: MOTION: Griffin, second Punzelt to approve March minutes as read. Motion carried.
Finance Report: MOTION: Griffin, second Fehrmann to approve March report, to recognize March checks and deposits, invoices for payment, and to authorize the purchase of 19 adult fiction, eight adult nonfiction, 13 children’s fiction, six children’s non-fiction, and four young adult titles from Baker & Taylor, and to approve April report, recognize April checks and deposits, invoices for payment, and to authorize the purchase of 18 adult fiction, five adult nonfiction, 10 children’s fiction, five children’s nonfiction, and two young adult titles from Baker & Taylor. Motion carried.
Book Committee: No report.
House Committee: Art Reese submitted an invoice for $429.00 for temporary roof repairs to fix a leak at the upstairs door between the main building and the addition. McHenry will clarify the work before the library pays the bill.
*The April check to Temples Lawn Service for $1510.00 includes all mowing and snow removal since the last bill in May 2013.
*Tom’s Landscaping Service submitted an estimate for lawn work on the south side of the building where the sidewalk was removed. McHenry will talk to Tom about reducing the scope of the project.
*Griffin will talk to Ernie Board again about trimming the trees around the library.
Librarian’s Report (Statistics): MOTION: Fehrmann, second Farris to approve March and April reports. Motion carried.
Friends of the Library: Pennington reported that the FOTL are working on refreshments for Shakespeare in the Park. FOTL gave the library $200 from the recent book sale to use for the Summer Reading Program.
Unfinished Business: MOTION: Griffin, second Punzelt to approve new year-round library hours of MWF 10-6, TTh 10-8, and S 10-4. Motion carried.
New Business: Officers for the new fiscal year will remain the same by unanimous vote: Greg McHenry, President; Ryan Fehrmann, Vice-President, and Mary Taylor, Secretary.
*Terms for Trustees Michels, Rhoads and McHenry are up for renewal.
*MOTION: Rhoads, second Farris to approve using the formula method from the State Library Board once again to determine the non-resident library card annual fee of $32. Motion carried.
*Pennington reported staff changes. Gwen Montgomery’s last day was May 6, and Emilie Emberton’s last day will be May 22. Julie Eveland is working about 3 hours per week. MOTION: Rhoads, second Punzelt to give a 3% raise to Pennington, Sims and Hall, and a 2% raise to Eveland and Johnson. Motion carried. Paul Lynch will replace Gwen Montgomery.
Librarian’s Announcements: The FY2014 per capita grant check was $11,046.25.
*The Summer Reading Program will have a new format this summer designed to increase children’s participation. (see flyer).
*Because IHLS received a grant to add new libraries, all libraries in IHLS received a “sticky” paper receipt printer.
*Trustees must view an orientation webinar on the Edge Initiative as a part of our library’s technology requirements for the 2015 Per Capita Grant.
*The Cultivating Creativity art exhibit is on display in the Northeast Meeting Room.
Meeting adjourned 5:35 p.m. Next meeting is Monday, April 14, 2014.
Mary Taylor, Secretary