The regularly scheduled meeting of the Board of Trustees was called to order at 4:30 p.m. by Vice President Greg McHenry. In attendance were Trustees Mary Ann Tucker, Amy McGilvrey, Mary Taylor, Susan Punzelt, and Librarian Teresa Pennington. Absent were Trustees Sharon Farris, Roxanne Michels and Jerry Cockcroft.
Minutes of Previous Meeting: MOTION: Tucker, second McGilvrey to approve minutes as read. Motion carried.
Finance Report: MOTION: Taylor, second Tucker to approve report as read. Motion carried.
Book Committee: No report.
*McHenry has received an estimate of $2400 from Ron Doris to paint the foyers and stairs in the northwest area of the building.
*The elevator passed inspection from the state inspector.
*McHenry talked with Jim Bennett about new fluorescent lighting in the reading room and eventually throughout the building. McHenry and the board will continue to explore possibilities for new lighting.
Librarian’s Report (Statistics): MOTION: McGilvrey, second Punzelt to approve report as read. Motion carried.
Friends of the Library: McGilvrey reported that 15 persons attended last month’s organizational meeting. Officers were elected and membership categories were set. Next meeting is October 19, 2009.
*Bill & Melinda Gates Foundation grant: Michels and McGilvrey are registered for and will attend the upcoming advocacy symposium sponsored by the Foundation. Raising the local matching funds was discussed.
*Per Capita Grant: the Paris Carnegie Public Library Plan for Maintenance, Replacement & Repairs was discussed.
*Pennington submitted “Chapter 8: Public Services: Reference and Reader’s Advisory Services” for board review, indicating our library meets those standards for Illinois Public Libraries. A narrative on the subject was part of the Per Capita Grant application.
*Discussion of updated Behavior Policy and Reference and Reader’s Advisory Service Policy . MOTION: Tucker, second Punzelt to approve updates. Motion carried. Circulation Policy has already been updated.
*The library will begin contracting with Proquest to microfilm The Paris Beacon News. Beginning September 17, the Beacon is supplying the library with one extra copy of each issue for this purpose. The library has already sent 1 ½ years of papers to Proquest to be microfilmed. From now on the library will send three months’ of papers at a time for microfilming.
*Storyhour will begin on October 20, run by Debbie Sims. Creative Center/Headstart storytimes are temporarily on hold.
Next meeting will be Monday, November 9 at 4:30 p.m.
Meeting adjourned at 5:15 p.m.
Mary Taylor, Secretary