The regularly scheduled meeting of the Board of Trustees was called to order at 4:30 p.m. by President Sharon Farris. In attendance were Mary Taylor, Greg McHenry, Amy McGilvrey, Susan Punzelt, Aaron Rhoads, and Librarian Teresa Pennington. Absent were Trustees Ryan Fehrmann, Roxanne Michels and George Griffin.
Minutes of Previous Meeting: MOTION: McHenry, second McGilvrey to approve minutes. Motion carried.
Finance Report: MOTION: McHenry, second Rhoads to approve updated report. Motion carried.
Book Committee: The library purchased 23 fiction and six nonfiction titles.
House Committee: McHenry reported that AAdvance sprayed the exterior of the building and installed traps to control termites. Cost was $400 to install traps and the annual maintenance contract is around $100/year.
Librarian’s Report (Statistics): MOTION: McHenry, second Punzelt to approve report. Motion carried.
Friends of the Library: McGilvrey reported that 150 attended the Mark Twain evening.
*The City of Paris Park Board will pay $1000 toward Stone Soup Shakespeare who will present The Tempest May 18, 2013 at Twin Lakes Park. The library will host a reception following the play.
*Christmas at the Library will be Thursday, December 6 at 6:00 p.m.
*MOTION: McHenry, second Taylor to engage Unique Management System, a collection agency module for use through SHARE (Illinois Heartland Library System’s new automation system), in early 2013 for a three-month trial to collect overdue materials or fines. Motion carried.
*Pennington signed a letter of intent to partner with the Connecting Generations grant opportunity to implement a similar model for our library.
*Our library will switch to plastic library cards when we change from LINC to SHARE automation system in early 2013.
*Pennington will fill out a grant application by December 3 to Walmart to expand our audiobook collection (Note: purpose changed to fit grant requirements)
*Our library will receive a one-time credit of $3625 from the old automation system LINC to pay for services provided by the new automation system SHARE.
*MOTION: Punzelt, second McHenry to upgrade the library website for additional security at an approximate cost of $500. Motion carried.
Thanksgiving hours are 10-4 Wednesday November 21, closed Thanksgiving Day.
Meeting adjourned at 5:45 p.m. Next meeting is Monday, December 10, 2012 at 4:30 p.m.
Mary Taylor, Secretary