April 13, 2015

The regularly scheduled meeting of the Board of Trustees was called to order at 4:30 p.m. by President Greg McHenry.  In attendance were Mary Taylor, George Griffin, Roxanne Michels, Ryan Fehrmann, Aaron Rhoads, Sharon Farris and Librarian Teresa Pennington.  Absent were Trustees Amy Hannig and Susan Punzelt.

Minutes of Previous Meeting:  MOTION:  Griffin, second Fehrmann to approve March 9 minutes as read.  Motion carried.

Finance Report:  MOTION:  Michels, second Griffin to approve March report, to recognize March checks and deposits, and to authorize the purchase of 21 adult fiction, eight adult non-fiction, 12 children’s fiction and four children’s non-fiction titles from Baker & Taylor.  Motion carried.

Book Committee:  No report.

House Committee: *Doug Johnson installed the Knox Box this past week.
*McHenry talked to Bill Gosnell about sealing the leak in the upstairs door between the original building and the addition from the outside.
*Johnson will look at the downspout on the south side of the addition and recommend a solution to the drainage problem.

Nominating Committee:  MOTION:  Michels, second Taylor to accept Griffin as the new President, Fehrmann as Vice President, and Taylor as Secretary.  Motion carried.

Friends of the Library:  20 people attended Curtis Johnson’s March 17 presentation on Early Gunsmiths of Edgar County.
*Eight people attended Amy Hannig’s book discussion of True Grit on March 21.
*Shakespeare in the Park is scheduled for Saturday, May 30 at 6:00 p.m. at Twin Lakes Park.

Librarian’s Report (Statistics):  MOTION:  Fehrmann, second Griffin to approve the March report.  Motion carried.
*Board members reviewed March Highlights and Issues.  Under Highlights, the library made $200 on the bag sale following the book sale.  Under Issues, the library installed a new wireless adapter to the juvenile catalog computer that cannot be pulled out.
*Tumblebook users now must use a library card for access; Pennington will incorporate that feature into our library website as required by vendor.
*MOTION:  Fehrmann, second Farris to charge patrons a $.50 base fee plus $.10 per page to scan documents for emails.

Old Business:  The library purchased a security camera to be installed downstairs.  MOTION:  Michels, second Farris to adopt security camera policy.  Motion carried.

New Business:  MOTION:  Griffin, second Michels to approve the update to the Personnel Policy.  Motion carried.
*Discussion on Conduct in the Library policy.  Pennington will revise the wording.
*MOTION:  Rhoads, second Michels to approve the Proposed FY 2015-2016 Budget.  It includes a 2% raise in salaries.  Motion carried.
*Pennington shared Edge Assessment results (she must complete the Edge Assessment for our library for the next Per Capita grant application).  She will share full results at a later meeting.  
Meeting adjourned 5:40 p.m.  Next meeting is Monday, May 11, 2015.

Respectfully Submitted,
Mary Taylor, Secretary