Meeting Rooms

Meeting Rooms

Reopening the meeting rooms for public use will begin in phases on March 15, 2021:

Phase 1: (Currently in effect) Gibson Room available for “open house”-type events in which participants come and go, but are not in the room in a group for an extended time. Room door must remain open to allow for better ventilation.

Phase 2: Gibson Room available for small groups of less than 10 individuals at one time.

Phase 3: Both rooms may be available for more “normal” use.

Face coverings and social distancing are required. Face coverings must be worn properly the entire time individuals are in the building, even when seated and alone in the room. Failure to do so can result in revoking right to future room reservations.

Room may be reserved for up to 2 hours. 30 minutes will be scheduled between reservations.

The room requester must check in at front desk before going to room and sign this policy to acknowledge that they are aware of its requirements.

Reservations will be limited to one per requester, per week.  Room use is subject to change as we continue to monitor Covid conditions.

All other elements of the meeting room policy remain in effect. That policy is below.

Meeting Room Policy

Paris Carnegie Public Library has two rooms on the lower floor that are available when not needed for library purposes. 

  • The Robert L. Gibson Room (approx. 19 ft. x 23 ft.) is located near the elevator and street-level north entrance.  It contains a large conference table and chairs. 
  • The Northeast Meeting Room (approx. 19 ft. x 31 ft.) is located at the bottom of the front stairs, across from the children’s room, and contains two smaller tables and chairs. Internet access (Wi-Fi) is available in this room. 

Eligible Uses

Nonprofits, community organizations, small groups, and for-profit businesses may reserve a room at no charge. Reservations may be made up to six months in advance by telephone or in person. 

  • No admission may be charged, no collections (except for regular club dues or to cover expenses for materials) or other money-raising activities may occur, unless conducted or sponsored by, or for the benefit of, the library. 
  • Business meetings, training sessions, interviews, and job fairs may take place, but not sales events.
  • Room must be used during regular library hours. Please allow time to set up and clean up when scheduling use of the room.   * Use of the Gibson Room may extend up to one hour past library closing time only when advance arrangements are made.  Access to and within the building is limited after the library closes. 

Long-term recurring use of a room is limited by the needs of the library and cannot be guaranteed indefinitely. The library will provide a 30-day notice when a long-term reservation must end.

Individuals may use a room if it is not reserved or in use.  The library reserves the right to move small groups or individuals to another room if the library or a larger group needs the room.

Use of the rooms does not imply that the library endorses or supports an organization or event.

Room Guidelines

  • With advance approval, refreshments may be served if they stay inside the room. Alcohol is absolutely prohibited. 
  • The library will charge for any spills or damages that require professional cleaning or repair. 
  • Use of the room may not disrupt the normal business and activities of the library.
  • Do not list the library as a contact in your publicity.
  • The library is not responsible for any loss or damage of personal items.
  • A 32″ TV and DVD player, digital projector, podium, and screen are available upon request, if not being used elsewhere in the library. Additional folding tables may be set up as space permits.
  • Adults bringing children to a meeting are responsible for supervising them.  When the event is for children, please be certain that adult supervisors do not leave the library until all children have been picked up by parents or caregivers.

Revised and approved September 14, 2015

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