The regularly scheduled meeting of the Board of Trustees was called to order at 4:40 p.m. by President Janine Brannn.    Boylan, Brann, Earlywine, Gill, Gross, Lehman, McGill, Punzelt – present. Garver, Young – absent.

Minutes of Previous Meeting:   MOTION: Punzelt, second by McGill to approve amended minutes from May 8, 2023 meeting.   Motion carried.

Correspondence, communications, and public comments:  Received notification stating that the library received the Per Capita Grant.

Committee Reports: 

• Finance:  Upon inspection, the finance report had not calculated correctly due to a program error.
• MOTION: Lehman, second by Earlywine to withhold approval of finance report until the program error was corrected and the board received an updated report.  Motion carried.
• Book:  None
• House:  Director Boylan reported that the Pennington Room AC is not working.

 Librarian’s Report:  Director Boylan reported that Summer Reading has been successful so far with 30 in attendance.  Daily attendance is up along with computer usage.  Amanda set up a table at Celebrate Families and spoke with many residents.

MOTION: Gill, second by Lehman to accept librarian’s report.  Motion carried.

• Friends:  The Friends book sale is set for August 12. They are hoping to recruit some new members.

Old Business:  Director Boylan reported that Honest Abe Roofing has repaired the gutters and downspouts.  The drainage tiles need to be cleared of debris.  Boylan will contact the city.

New Business:  Director Boylan presented an estimate ($8501.67) to upgrade the security cameras in the building.  The estimate was for 17 cameras and equipment needed for installation.  The board asked Boylan to continue investigation and look for possible grants available.

The board reviewed the Bylaws and Policies currently in use.

MOTION: Gross, second by Lehman to accept updated Article III of the Board Bylaws.  Motion carried.

Security Policy update changes would be dependent on security camera placement.

MOTION: McGill, second by Punzelt to accept amended Computer & Internet Policy.  Motion carried.

MOTION: Lehman, second by Gross to accept amended Reconsideration Policy.  Motion carried.

MOTION: Punzelt, second by Gill to accept Volunteer Waiver form.  Motion carried.

Miscellaneous:   Closed July 4; Informed the HB 2789 passed.

The meeting adjourned at 5:45p.m.   Next regularly scheduled meeting is Monday, July 10th, 2023.

Respectfully submitted,

Evie Gill, Secy.

Board Meeting Agenda 

June 12, 2023

Call to order

Minutes

Correspondence, communications, and public comments
Letter addressed to the board president

Committee Reports –

• Finance – Finance Report, Checks Report
• Book  – no report
• House – Pennington Room AC

Librarian’s Report

• Statistics report
• Month’s review
• Friends

Old business

• Roof – is it finally done?
• The outlet in the computer room – it works again

New Business

• Estimate for cameras from Tech Docs
• Changes to policies and bylaws

Miscellaneous/Announcements

• Closed July 4
• HB 2789 passed

Adjourn

Next Meeting:  July 10, 2023